Application Guide: 5 Apps To Organize Tasks

Let’s face it: managing time effectively is hard. Unexpected events and bad habits make the days a tumultuous succession of events out of control. Even if you put all your goodwill on the line, there are days when the to-do list seems to slip away and take you with it. It’s normal, we’ve all been there. But time management apps can help you handle countless daily tasks.

Acclaimed multitasking doesn’t work. On the contrary, deplete your energy: it is better to dedicate the right attention and space to each activity. Having clear ideas on how to structure your day is the first step towards a smooth and stress-free management of your daily schedule. And if technology also comes to your rescue with useful downloadable apps to boost productivity, why not take advantage of it? They are useful, easy to use and free.

No more Post-its scattered around the house, notes stuck to the fridge and diaries, or the compulsive hunt for loose sheets with incomprehensible notes. It’s time to take your time. But with so many apps to choose from, how do you know which one to use?

Much depends on your needs, choosing the solutions that best suit your attitudes, and the application you are most attuned to. Here are 5 time management apps that can help you improve your productivity and guide the activities that await you beyond the finish line. Make task sense, organize tasks and achieve your goals.

APPLICATION TO ORGANIZE TASK:

EVERNOTE

Evernote (Source – Canva)

Are you a list maker or does your job require you to write, write, write all day? Evernote allows users to create, edit and manage notes and documents, syncing them simultaneously across all chosen devices. Imagine, for example, that you had a great idea on the subway.

Instead of writing it on a flying piece of paper or rewriting it on a note on your phone, Evernote will let you sync it from your smartphone to your computer, ready to process when you get back to the office. Available for Android | iOS

TRELLO APP

Trello (Source – Canva)

one of the best to-do list apps. I only had to try it for a few minutes to understand why: it offers the perfect balance of power and simplicity. Not to mention that the app itself is beautiful and works great.

With over 50 million users, Trello makes it easy to get a clear overview of everything on your to-do list. Adding a task takes just seconds with the quick add option and you can even set up recurring tasks to help you build habits.

You can keep activities organized with sections and sub-activities, adding deadlines to ensure activities are completed on time. The task organizer app also lets you set priorities to highlight the most important tasks and bookmark tasks to keep them on top. Fast, easy and super interactive, the version is also available for iOS and Android .

APP ASANA

Asana (Source – Canva)

Founded in 2008, Asana is an app designed to help teams organize, track, and manage their projects and work tasks. It’s ideal for teams that need to collaborate on to-do lists, but you can also use it for your own personal tasks if you like the app’s features and functionality.

One of Asana’s biggest strengths is that it offers multiple ways to organize and visualize activities. You can use the board view to organize tasks like sticky notes, moving them from one category/step to another as you progress through the project. You can also view them in a list, timeline, or calendar format, depending on your preference.

In Asana, you organize your work into projects, breaking your to-do list into separate tasks for easier management. Add sub tasks to any task to break it down even further, and assign those tasks to team members so it’s clear who is responsible for what. You can also add dependencies and due dates to your assignments.

The notification system is also useful as it provides automatic updates of projects, conversations, and activities you are involved in to your Asana inbox. You can also set up notifications to send you an email with these updates. Asana syncs your activities between desktop and mobile apps, also allowing you to access the platform from your web browser. Available Android | iOS

GOOGLE TASKS APP

Google Tasks (Source – Canva)

If you’re looking for a simple and practical solution to your to-do lists, Google Tasks is the right place. This app is ideal for anyone who already uses Google apps as part of their workflow, particularly Gmail and Google Calendar.

If you’re feeling a little overwhelmed with all the features and functionality of other apps for organizing your day, the simplicity of Google Tasks might interest you. You can quickly add tasks, due dates, lists and sub-tasks. However, there’s not much else you can do, which can be a convenience for someone who just wants something simple and easy to use.

With Google Tasks, you can easily add tasks from your email or calendar to your to-do list. You will also be able to see, update and check your tasks every day in Google Calendar. You can also add a time to a task and it will appear on your calendar with the time blocked for you. This feature saves you time and hassle when switching between apps as you can see all your activities right in your calendar. Available Android | iOS

MONDAY.COM

Monday (Source – Canva)

Monday.com is an open platform where anyone can create their own tools to manage all aspects of their work and business. The visual, easy-to-use interface includes building blocks such as apps and integrations to let teams build or customize the platform.

Although Monday is more dedicated to pure project management and with a teamwork perspective, it can be a valid solution for having the simplicity of an easy-to-use platform, combined with more complex features. Above all, the customization component adds that DIY touch that doesn’t hurt.

With an array of productivity features like time tracking, integrated card, automatic notifications, workflow automation, dependencies, multiple views and calendar integration, teams (or families) can get better and faster results for every step of your projects.